Enrolment regulations
1. Massey University operates a semester system with an opportunity to enrol before each semester. Full-time students are strongly encouraged to enrol for 120 credits of study at the beginning of each year.
Due Dates
2. All students are expected to submit their enrolment applications on or before the following due dates (except where otherwise stated in the Enrolment Programme booklets). This extends to students who have previously enrolled for papers at Massey University and encompasses all campuses and modes of delivery.
Due Dates for 2007
- Semester One 15 February
- Double Semester 15 February
- Semester Two 2 July
- Summer School 5 November
Doctoral candidates shall submit their enrolment forms within three weeks of the commencement date specified by the Doctoral Research Committee. Thereafter, candidates will automatically be re-enrolled at the beginning of each academic year. An account for fees due will be forwarded to candidates on initial enrolment and on the anniversary date of their first enrolment.
Block course, College diploma and short programmes enrolment dates are notified separately to prospective students.
Final Dates
3. All students must submit their enrolment applications before the following final dates for enrolment (except where otherwise stated in the Enrolment Programme Booklets):
Final Dates for submission of applications 2007
Internal
- Semester One 2 March
- Double Semester 2 March
- Semester Two 20 July
- Summer School 23 November
Extramural
- Semester One 15 February
- Double Semester 15 February
- Semester Two 2 July
- Summer School 5 November
Some Colleges have earlier dates for new postgraduate students.
Adding or Substituting Papers
4. The final dates for all students to add or to substitute papers are as follows (except where otherwise stated in the Enrolment Programme Booklets):
Final Dates for adding or substituting papers 2007
Internal
- Semester One 2 March
- Double Semester 2 March
- Semester Two 20 July
- Summer School 23 November
Extramural
- Semester One 15 February
- Double Semester 15 February
- Semester Two 2 July
- Summer School 5 November
Additions or substitutions of papers after these dates will only be accepted under exceptional circumstances and on payment of any additional tuition fee which may be due because of price differences or the increased number of papers being taken.
Late Enrolment
5. In special circumstances, approved by the Deputy Vice-Chancellor (Learning and Teaching), applications for late enrolment may be accepted within four weeks after the final date for receipt of enrolments.
For the purposes of this Regulation, special circumstances are defined as follows:
(a) when the academic progress of the applicant would be unreasonably impeded or
(b) when the application was prevented or delayed by circumstances beyond the control of the applicant (not including scheduled travel or absence from the address advised to the University).
Applications must be accompanied by supporting evidence where this is available.
Even where special circumstances apply, late enrolments may not be accepted if in the Deputy Vice-Chancellor's view they cannot be resourced adequately or in a timely manner.
Completion of Enrolment
6. The application made by a student for admission and/or enrolment is deemed to be a conditional offer by the University to provide the papers listed by the student and the student's acceptance of that offer if confirmed by the University. For the paper(s) and programme(s) of study that are approved a Confirmation of Enrolment form is issued by the University to the student.
The University assesses the student's application in relation to its regulations, capacity to provide tuition and other requirements. The University may approve only those parts of the application that can be assessed as complying with course regulations and otherwise meeting its requirements. Applications for enrolment normally proceed directly to confirmation unless explicitly withdrawn by notice in writing by the student or unless the approvals required from the University are not obtained.
Within a short defined period following confirmation of the enrolment, the student may propose changes to the confirmed course of study (eg. by adding, withdrawing or substituting paper offerings). When there is agreement between the student and the University in respect of adding papers and/or substituting papers any such changes are recorded and a new Confirmation of Enrolment form is issued. The final dates for students to add or substitute papers are given in Enrolment Regulation 4. The final dates for students to withdraw from papers and/or programmes are given in Enrolment Regulations 12-13.
Reporting in person
7. Internal students must report in person, unless advised otherwise by their Pro Vice-Chancellor, during the week prior to the commencement of lectures. This requirement is to enable the student to discuss their course of study, details of classes and programme delivery. Arrangements for each College are given in the Enrolment book contained in the enrolment pack or on the website. Extramural students are not required to report in person.
Mixed Delivery Modes
8. Students may apply to be enrolled simultaneously in papers offered in different delivery modes. Such applications are subject to the usual provisions of the General Regulations governing Matriculation, Enrolment and Examinations.
9. Students may in exceptional circumstances apply to be enrolled in the internal mode while not attending regularly scheduled classes on campus. All such applications are subject to approval of Academic Board (through the Pro Vice-Chancellor of the relevant College). In giving approval, the Pro Vice-Chancellor shall ascertain that appropriate arrangements have been made for tuition or supervision and for the provision of such services as are required to enable the student to undertake the enrolment with a reasonable likelihood of success. Students must abide by the conditions applying to the particular mode in which each paper is offered.
Course of Study Approval
10. The personal course of study of every candidate shall require the approval of the Academic Board. Approval will normally be granted for courses that are in accordance with the Course Regulations. For general provisions affecting their course of study, students are referred to the General Regulations governing Matriculation, Enrolment and Examinations. Academic Board approval is delegated to College Pro-Vice Chancellors. This is actioned as part of the administrative procedures at enrolment.
Students who propose to change from one course of study to another are strongly advised to contact the College Office responsible for the new course of study in order to determine which of the papers they have passed may be credited to the new course of study before they enrol for it. Student Allowances do not automatically transfer from one course of study to another and students should contact StudyLink on 0800 889 900, or www.studylink.govt.nz to check their eligibility for assistance.
Withdrawal
11. Students must advise the Enrolment Office or (for internal students) the appropriate College Pro Vice-Chancellor's Office of all withdrawals from papers and/or programmes in writing by submitting the Massey University Application for Change of Papers/Programme form. Students may also withdraw from papers and/or programmes by using Web Enrol on the Massey University website www.massey.ac.nz. All extramural students are requested to return their study materials to the University.
12. If notification of withdrawal is submitted to the Enrolment Office or (for internal students) the appropriate College Pro Vice-Chancellor's Office through the above channels before 10 percent of the study period has elapsed (as defined by the paper start and end dates), the student will be eligible to receive a refund of tuition fees and no academic penalty shall apply.
Students who notify the University of withdrawal from their paper(s) after 10 percent of the study period has elapsed but before 50 percent of the study period has elapsed (as defined by the paper start and end dates) shall be withdrawn without academic penalty but will remain liable for their full fees.
Students who notify the University of withdrawal from their paper(s) after 50 percent of the study period has elapsed (as defined by the paper start and end dates) shall be withdrawn with academic penalty and remain liable for their full fees.
Students who do not attend a paper in which they have formally enrolled will be liable for payment of the fees for that paper unless the correct withdrawal procedures above are followed before 10 percent of the study period has elapsed (as defined by the paper start and end dates).
Any student who accepts a place in a programme that requires a deposit be paid to secure their place in that programme and who subsequently withdraws from study with the University in the same period will, except in exceptional circumstances, forfeit that deposit.
13. Withdrawal after 50 percent of the study period is termed 'withdrawal with academic failure'. The academic record will therefore show DNC (Did Not Complete). Repeated DNC or academic failure in the same paper may result in exclusion from the paper (see Unsatisfactory Academic Progress Regulations below). Exclusion is always notified to the student concerned by means of a personal letter. Unless specifically notified of exclusion, students remain eligible to apply to re-enrol in the future.
Fee Appeals
14. The University recognises that critical personal circumstances may arise unexpectedly from time to time and that these might make it impossible for a student to continue with his or her study. Where such circumstances arise after the official date by which students may withdraw from study without financial penalty, the University may, at its discretion, consider alternative arrangements.
This consideration is actioned through the Fee Appeal process. To be eligible to submit a Fee Appeal, students must have experienced unforeseen personal circumstances as outlined above, and have already been withdrawn from the paper(s) in question. Where relevant, the Fee Appeal application must be supported by documented evidence of the circumstances involved.
Decisions with regard to a potential remedy are made according to established University guidelines, and are dependent on the individual circumstances involved.
15. The University may, at its discretion, defer a student's study in a paper(s) from one period to another. To be eligible, students must meet the standard criteria as outlined in the guidelines for eligibility and apply providing documented evidence that supports their circumstances. Applications must be made using the appropriate form and fee payment must accompany each application.
Carry Forward of Postgraduate Registration
16. (a) Postgraduate students undertaking research, other than for PhD, may apply to carry forward their enrolment into the enrolment period immediately following that in which a full fee was paid in order to complete the requirements of a thesis, dissertation or project paper, where one of the following conditions applies:
(i) Exceptional circumstances arise that prevent a student from completing the requirements of a thesis, dissertation or project paper within a single enrolment period. To be eligible, a student must have been making satisfactory progress prior to making the application.
(ii) Where a thesis, dissertation or project paper is being undertaken on a part-time basis and completion within a single enrolment period is not possible. To be eligible, a part-time classification must be established at enrolment at the appropriate Pro Vice-Chancellor's Office.
(b) Applications are subject to approval by the Pro Vice-Chancellor. No further tuition fees are due for the enrolment period to which Postgraduate Enrolment is carried forward. An application fee is due at the time that the application is made.
(c) 'Exceptional Circumstances' for Carry Forward of Postgraduate Registration:
The Carry Forward of Postgraduate Registration procedure enables Pro Vice-Chancellors to roll forward the enrolment of research students provided that:
(i) the student has been making satisfactory progress, and
(ii) 'exceptional circumstances' have prevented the research from being completed within the anticipated timeframe.
There is, however, no definition of what constitutes 'exceptional circumstances' in this context. Therefore, it is recommended that the following definitions be employed.
'Exceptional circumstances' include the following:
(i) Ill health of a significant extent or duration as verified by a medical certificate or equivalent.
(ii) Close family bereavement or other traumatic personal event as verified by relevant documentary evidence.
(iii) Unanticipated problems with the conduct of research or with supervision or support which are beyond the control of the candidate.
Enrolment of School Students
17. Notwithstanding Regulation 1 of the Matriculation Regulations, the University may grant students who are enrolled for full-time instruction in a secondary school permission to enrol in a paper or papers up to a maximum of 30 credits in an academic year, of which not more than 22.5 may be taken in a single semester. Students allowed to enrol in papers under this regulation must matriculate before they are formally admitted to a university. When they have matriculated they may apply to credit to a qualification papers passed under this regulation.
Persons Outside New Zealand Enrolling Extramurally
18. (a) New Zealand citizens residing outside New Zealand who are enrolled for tuition are entitled to pay tuition fees at the rate for domestic students. Additional fees may be charged for some services such as postage and examination arrangements.
(b) New Zealand permanent residents living outside New Zealand who are enrolled for tuition must pay fees at the rate for international students. A residency visa enables a person to be classified as a domestic student only while they are living in New Zealand. Obtaining a Returning Resident's Visa prior to leaving New Zealand entitles a person only to re-enter New Zealand and to be granted a Residence Visa on arrival; it does not influence their status while outside New Zealand. Therefore, for entitlement and fees payment purposes, their status remains as an international student.
(c) Citizens and permanent residents of the Cook Islands, Tokelau or Nuie residing in New Zealand or their home country who are enrolled for tuition are entitled to pay tuition fees at the rate for New Zealand domestic students. Such persons who are residing outside New Zealand or their home country while enrolled for tuition must pay tuition fees at the international rate.
19. Extramural enrolment may be permitted under special circumstances for candidates living outside New Zealand who are not New Zealand citizens. The tuition fees due for such enrolments are the same as for other international full fee-paying students studying at Massey University. For the purposes of this Regulation special circumstances are:
(a) having previously commenced a programme of face-to-face study at Massey University. Such admissions would be conditional upon College approval, to allow an assessment of the student's academic prospects and the availability of the chosen programme through to completion.
(b) having previously been enrolled for a degree, diploma or professional qualification at a New Zealand tertiary institution and requiring not more than 35 percent of the course of study to complete the qualification for which the candidates originally enrolled; or
(c) enrolling in extramural programmes that are specifically approved by the University Council for full fee off-shore delivery under terms and conditions determined for such enrolment.
The tuition fees due for such enrolments are the same as for other international full fee-paying students studying at Massey University.
(d) being normally resident in Australia, Fiji, Tonga, Western Samoa, Kiribati, Tuvalu, Solomon Islands or Nauru, such students may apply to the International Students Office for admission to extramural study. Each case is considered on its merits.
International Students Resident in New Zealand Enrolling Extramurally
20. (a) Extramural enrolment may be permitted for students residing in New Zealand who are not citizens or permanent residents of New Zealand. Such students will be required to hold a Study Permit and will pay international tuition fees.
(b) Citizens and permanent residents of Australia residing in New Zealand who are enrolled for tuition are entitled to pay tuition fees at the rate for New Zealand domestic students.
Maximum Student Workload
21. (a) The maximum credits students may take in Semester One, Semester Two and the Double Semester shall not exceed 150 credits. Students shall not enrol in more than 75 credits per semester.
(b) Credits for double semester papers are assigned in equal parts per semester.
(c) Candidates shall not enter in the same year for more than two distinct courses for degrees and diplomas.
(d) The maximum credits students may take in Summer School shall not exceed 30 credits.
Certificate of Proficiency Regulations
1. A candidate who intends to register for tuition without fulfilling the requirements of a full programme of study leading to a Massey University qualification may be permitted to enrol for no more than two papers per year on a Certificate of Proficiency basis. Except as permitted by the Enrolment of School Students regulation, candidates are required to satisfy Regulation 1 of the Matriculation Regulations.
2. Candidates for a Certificate of Proficiency shall pay fees, complete compulsory requirements and give notice of their intention to enter for examinations, where appropriate, as if they were proceeding to a degree, diploma or certificate. The Registration and Examination Regulations shall apply to such candidates.
Approval of Course
3. The personal course of study of every candidate for a Certificate of Proficiency shall require the approval of the Academic Board. Normally approval is given as part of the enrolment process.
Status of Certificate of Proficiency Pass
4. A candidate who has passed in a paper for a Certificate of Proficiency may at a later date have the paper credited towards a degree or diploma provided that the necessary conditions for the paper as a part of the degree or diploma were fulfilled at the time when the paper was passed for a Certificate of Proficiency.
Aligned Resource Management
In keeping with principles of sound management, Massey University wishes to ensure that it can adequately resource the programmes of study it offers. Accordingly, the University reserves the right under Section 224(5) of the Education Amendment Act (1989) to control the number of enrolments it will accept in any programme.
The number of places to be funded in any programme and the criteria for student selection will be available on application from the National Student Administration and Teaching Support Office prior to each enrolment period. Every endeavour that does not prejudice the proper presentation or the academic standing of a programme will be made to meet the academic needs of students.
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